servicing many industries
Business Management & Scheduling Software for Property Maintenance Companies
Maintenance Companion is a web and mobile app built for property maintenance companies managing repeat service contracts across multiple properties. Your clients trust you with their properties — Maintenance Companion helps you earn that trust every day with real-time job updates, seamless team communication, and automated invoicing that keeps your operation running smoothly.
What it Is
Effortless Communication for Maintenance Companies
Maintenance Companion is a web and mobile app designed to streamline work order scheduling and tracking. Ideal for both office and field use, office staff can manage team calendars while field users can easily log their time by checking in and out.
HOW WE HELP
Improving your operations from customer request to invoice
Maintenance Companion helps property maintenance companies deliver outstanding customer service, simplify communication, and streamline task management.
Simplified Job Management
Create work orders from any device, assign them to your field team, and track progress from start to finish. Property details, job history, photos, and client notes are all stored in one place.
Streamlined Communication
Keep property owners informed automatically with real-time job status updates and completion notifications. Field teams check in and out on mobile so your office always knows where every job stands.
Invoicing and QuickBooks Sync
Invoices generate automatically from completed work orders and sync directly with QuickBooks Online — no manual data entry, no end-of-month scramble.
BENEFITS OF MAINTENANCE COMPANION
Enhancing your customer experience
Maintenance Companion helps you build stronger customer relationships, streamline communication, and boost efficiency—all within a simple, easy-to-use platform.
Build Client Trust
Property owners stay informed at every stage — from job assignment through to completion. Professional, consistent communication sets you apart from competitors still relying on texts and phone calls.
Reduce Admin Time
Automated scheduling, work order tracking, and invoicing eliminate the back-and-forth that consumes your office hours. Less time on admin means more time managing properties and growing your business.
Access Anywhere
Office staff manage everything from the web dashboard. Field crews use the mobile app to check in, update job status, and attach photos — from any property, any time.
Scale Without the Chaos
Whether you manage 10 properties or 200, Maintenance Companion grows with you. Digital records, automated workflows, and a centralised dashboard mean adding new clients doesn't mean adding new headaches.
success story
Hear from our customers
“As the owner of a a small property management business on the South Shore of Nova Scotia, I prefer to spend more time looking after my properties and clients’ needs than in organizing paperwork. Maintenance Companion is a tool that I have been using for 6 months and I find it very helpful to organize work schedules and manage invoicing. I especially like the way I can take photographs of receipts and immediately connect them to the appropriate client (directly connecting to the invoice process). The tool also gives flexibility in the information that is shared with clients, based on mutual preferences. The app developers are extremely responsive to feedback and requests for support – I immediately felt at ease working with them due to their openness, reliability, and timely communication. I highly recommend this tool!“
Karen, Owner/Operator LuLu & Co Property Care
FAQ
Q: What is Maintenance Companion for property maintenance companies?
Maintenance Companion is a field service management app built specifically for property maintenance companies. It manages the full workflow from work order creation through to invoicing, with mobile access for field teams and real-time updates for property owners.
Q: How does Maintenance Companion handle work orders?
Work orders are created in the app, assigned to field team members, and tracked through to completion. Field staff check in and out on mobile, attach photos, and log job notes. Office staff see live status updates across all properties from the web dashboard.
Q: Does Maintenance Companion integrate with QuickBooks?
Yes. Maintenance Companion integrates directly with QuickBooks Online. Invoices are generated automatically from completed work orders and synced to QuickBooks, eliminating manual data entry and reducing invoicing time significantly.
Q: Is Maintenance Companion suitable for property maintenance companies in Ontario?
Maintenance Companion was built in Ontario and is used by property maintenance companies across Canada— including cottage country regions like Muskoka and Haliburton.
GET STARTED
Experience the Maintenance Companion way
Sign up for a free 30 day trial to see how we can help you revolutionize your operations.